Posted by: wordsmithsuk | February 10, 2014

How good preparation improves your minute writing


About sixty to seventy percent of an effective minute taker’s work is done before the meeting begins. These are some of the main things that you may find it useful to do before the meeting.shutterstock_66324925

  • Familiarise yourself with the agenda Consider what will be discussed, identify what outcomes seem to be required and pinpoint any problem areas.
  • Scan through any papers that are attached to the agenda Try to pick up any details that will help you at the meeting.
  • Talk to the chairperson Discuss what is to be covered, what outcomes are expected and what style of minutes are required.
  • Talk to contributors or experts This will help you to understand the context of agenda item and what outcomes are required.
  • Find out who is going to be at the meeting You will then be less distracted by trying to work out who each speaker is and what they are talking about.
  • Confirm admin arrangements Make sure that the room and equipment are booked as required.Gather your materials and equipment Make sure that you have paper and pens. You will need spare copies of the agenda and previous minutes in case anyone forgets theirs.

The greater part of this preparation is in reading the agenda. You will also find it useful to prepare a checklist of things to do before attending a meeting; this may well include many of the items listed above!

We have produced a new minute writing workshop which aims to develop participants’ confidence in producing minutes that effectively record discussions and decisions made during meetings . Find out more in Word Smiths  2014 training brochure. Do check our website to download this publication and get in touch if you need any help with your minute writing problems.

Advertisements

Responses

  1. Hi there excellent blog! Does running a blog similar to this require a massive
    amount work? I’ve absolutely no understanding of coding
    however I was hoping to start my own blog in the near future.
    Anyhow, if you have any ideas or techniques for new blog owners please share.
    I know this is off topic nevertheless I just needed to ask.
    Appreciate it!


Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

Categories

%d bloggers like this: